Executive Assistant- PA to CEO

Human Resources takes care of the most important asset of the organization which is its staff and people. YTA Secreterial staff ensures that your top management members are well-taken care of and thereby helping each of them to achieve their business objectives. All of our personal assistants have strong multi-tasking abilities and the ability to work under pressure with tight deadlines. To ensure success, all our Personal Assistants have a deep commercial awareness, strong numeracy skills, and a keen interest in the growth, efficiency, and profitability of an organization including outstanding communication, people, and leadership skills.

Executive Assistants Capabilities:

• Providing ‘day-to-day' assistance and support to the CEO.
• Coordinating correspondence and proactive/accurate management of diaries, Video Conferencing
• Management of other calls, emails, arranging, tracking, and monitoring meeting actions.
• Organizing and attending Directors' Meetings, including preparation of agendas and other documentation.
• Provide administrative support across various Strategic Projects to the Directors monitoring workstreams deliverables.
• Playing a key role in providing input to business decisions offering an impartial sounding board.
• Thorough knowledge and great understanding of all the departments.
• Ability to translate business requirements and prioritize activities to support the Directors in meeting their objectives.
• Collating monthly reports and other strategic information required by the Directors.
• Organizing hospitality and acting as the key point of contact for external visitors when visiting YTA HQ.
• Own all travel management; coordinate and book international travel requirements.

 Skills Possessed by Executive Assistants

• Significant experience in providing business, administration, and management assistance at a senior level across organizations.
• Excellent organization and planning skills with the ability to manage a busy workload, often with conflicting priorities
• Stick to tight deadlines, while remaining calm under pressure.
• Strong project management skills, showing the ability to improve organizational effectiveness.
• Advanced Microsoft Office skills with extensive demonstrable experience in Word, Excel, and PowerPoint.
• Strong communication skills.
• Must be able to accurately summarize and convey complex information to a range of audiences with impact and clarity.
• Able to build and maintain strong relationships and communicate with main stakeholders.
• Excellent negotiating and influencing skills, both face-to-face and in writing.
• Proactive and independent thinker who is happy to roll up their sleeves to get things done.
• Understanding of organization culture and values.
• High attention to detail.
• Robust and tenacious under pressure.